Retirement Letter to Employer: It’s important to submit a retirement letter to your employer when you plan to retire from your position. This gives your employer essential information about your departure. Also, it will help them prepare to fill your role.
If you’re considering retirement, it’s important to review the basics of a retirement letter. In this article, we will discuss how to write a retirement letter to an employer.
Also, we have provided an example letter to help you draft your own. However, let’s have an understanding of what a retirement letter is.
What is a Retirement Letter?
A retirement letter is a formal written correspondence that informs your employer of your intention to retire. This is similar to a letter of resignation. It lets your employer know that you’re quitting your job.
The primary distinction with a retirement notice letter is that you are not only leaving the company but also seeking retirement benefits.
A retirement letter is typically used in conjunction with a verbal notice to your immediate supervisor. You may want to schedule a meeting to discuss your plans to retire before submitting your retirement letter.
This letter will go in your employee file. And this is alongside other important documents, such as your job contract and performance reviews.
How to Create a Retirement Letter to Employer
Follow these steps to craft an effective retirement letter to your employer:
1. Address the Right People
This is one of the ways to write an effective retirement letter to employer. Address your retirement letter to your supervisor. Send the primary copy to this person and copy human resources.
The HR department will handle your health care coverage and pension. So it’s important to include them in this notification.
- Dartmouth College Rankings and Profile
- Healthy Lifestyle Tips for Adults
- Reasons Why You Should Go to College
- Master’s Degree in a Different Field Update
2. Specify the Date of your Retirement
Include the date of your retirement near the top of the letter so this essential information is easy to find. Give your employer at least two weeks’ notice.
Employees with a long tenure at the company typically give a month’s notice or more. This is one of the ways to write an effective retirement letter to employer.
You may discuss the best date for your retirement when you meet with your supervisor to discuss your plans. In this case, your retirement letter simply restates the agreed-upon date.
3. Express Appreciation for your Experience
Thank your employers for the opportunity to work with them. And mention your gratitude for the experiences you’ve had in the company.
Provide specific examples of people or projects that were meaningful to you. This is one of the ways to write an effective Retirement letter to employer.
4. Offer to Assist with the Transition
Offer to help hire or train your replacement if needed. This is especially important if your role is complex or you’re leaving major projects unfinished.
You might recommend a coworker as your replacement or suggest handing certain projects off to others who are familiar with the work.
5. Discuss Consulting if you’re Interested
If you would like to work as a consultant or freelancer during your retirement, let your employer know. This could ensure that you are one of the first people to be considered if your employer needs this type of service.
6. Detail Your Needs Regarding Retirement
This is one of the ways to write an effective retirement letter to employer. Specify the benefits you’re seeking in retirement. Also, let your employer know what you need from them regarding healthcare, retirement plans or your pension.
Furthermore, mention if you have any unused vacation or sick days for which you’re entitled compensation. If you are not paid through direct deposit, you may also specify when and how you’ll get your last paycheck.
What to Include in Your Retirement Letter
The example above does a good job of showcasing how to write your retirement letter to employer. But it can also be helpful to break the letter down into key parts. Make sure you include all of the following when writing your letter:
- Your contact information.
- The date.
- A professional greeting.
- A statement of intent.
- A thank you.
- Your assistance.
- A closing.
When formatting your retirement letter to employer, stick to a clean, simple design. Use an easy-to-read font and ensure your message is concise. This document serves as an official notice of your retirement and should reflect this level of professionalism.
Retirement Letter to Employer Template
Below is a sample of an effective retirement letter to employer:
Your city, state and zip code
Your phone number
Your email address
Company city, state and zip code
I am writing to notify you of my upcoming retirement. My last day at [Company] will be [date].
I am deeply grateful for the opportunity to spend the last [duration of employment] working with [Company].
I learned a great deal from [colleague] and feel that my [skills] grew considerably during my time as [job title]. It was a pleasure to be a part of [project] and work with [clients].
Please let me know how I can help make the transition following my retirement as smooth as possible.
I would be happy to assist in hiring or training my replacement. I will also be available to assist as a consultant during my retirement, should you have any opportunities available.
[Discuss any unpaid vacation time you have accrued and what you would like the company to do with it.]
Thank you for the opportunity to work with [Company]. I wish you all the best in the years to come!
Retirement letter to employer example 2:
394 James Place
Richmond, VA 23221
Feb. 16, 2020
4938 Elm St.
Richmond, VA 23221
Dear Ms Cho:
I am submitting this letter as formal notification of my upcoming retirement. My last day at Richmond Printing will be April 13.
I am very thankful for the opportunities that I’ve enjoyed while working as a marketing associate these past 10 years. It’s been a pleasure watching the company evolve as the face of printing has changed over the past decade.
I learned a great deal about customer behaviour and marketing strategies in my time working with this dynamic marketing team.
It was a particular pleasure working closely with some of our longstanding clients, such as the Richmond School System and Carter General Hospital.
Please let me know how I can assist with the transition following my retirement. I would be happy to help with hiring or training my replacement. I will also be available to consult on a part-time basis as I spend more time with my family.
I plan to take my pension as a lump sum payment and cash out on the eight unused vacation days I have accumulated upon my retirement.
Thank you for the opportunity to work with Richmond Printing. I wish you all the best in the years to come!
The above are samples of an effective retirement letter to employer. Do well to follow the tips given above.